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COVID-19 Information

COVID-19

ICAT & COVID-19

In the interest of the health and welfare of our patrons, staff, and performers, we are canceling all events (including weekly Playdates) and performances at ICAT through June 30, 2020.

We will continue to monitor the situation as it evolves to determine how to proceed for events currently scheduled for May and June, such as ICAT Creativity + Innovation Day and the DISIS concerts.

This decision is in line with public health guidelines regarding COVID-19 (Novel Coronavirus), as well as appropriate procedures determined by Virginia Tech’s COVID-19 Committee. We also feel that this is the best course of action for our community.

ICAT plays an essential role in bringing community members together, but at this time and under these challenging circumstances, the potential risk is too great.

The box office is currently working to process refunds for canceled performances. Ticket holders for these performances will be notified directly and refunds will be provided. If you have questions or need assistance, please contact our box office team at 540-231-5300.

While it’s disappointing to cancel these upcoming events, we look forward to coming together again as a community when the time is right. We will provide updates about the status of events planned after April 30 on our website.

Virginia Tech has established a dedicated website that provides updates and resources. We encourage you to refer to that site for ongoing information.

The Moss Arts Center’s building, box office, and galleries will remain open during regular business hours.

FAQ

Space

Please see the ICAT Research Policies & Practices section of this page.

Only essential research is allowed on campus after April 3.

Please contact George Hardebeck (hardebeck@vt.edu) to discuss your plans and reservation.

Unless specialized equipment and advance approval is granted for essential research reasons, meetings with grad students should be held through Zoom. 

Please do not eat in ICAT studios.

Please limit your equipment usage to what is critical for your reservation.

Please work with the ICAT team to make known what equipment is used during your reservation so arrangements for cleaning and disinfecting can be made.

No. The Moss Arts Center is closed to the public and the ICAT administrative team is working at home.

If you need to speak with someone, it is best to send an email. Please contact icat@vt.edu if you need help contacting someone.

The Moss Arts Center, Media Building, and ICAT studios in the Newman Library are closed to the public.

Proposals

Yes, ICAT is accepting calls for proposals on behalf of Virginia Tech for the 2021 ACCelerate Festival. Proposals are due April 17, 2020. Submit your proposal through our online form.

Yes, notifications are still planned for April 10. We will alert those who submitted if we need to modify that deadline. 

Yes, applications for $3,000 mini SEAD grants are still being accepted on a monthly rolling basis. Please visit the ICAT Funding page for submission details and forms.

Events

All ICAT events are cancelled through June 30, including weekly Playdates. We will update this statement as new information becomes available.

ICAT Creativity + Innovation Day is going virtual on May 4! We are compiling 30 to 40 second project videos to share. Submit your video by April 17 to https://airtable.com/shrl9PKfuewM6NV7Q to be included! 

The proposal deadline has been extended to April 17. If you haven’t had a chance to submit your work yet, we hope you will still consider it. Start the application process at https://airtable.com/shrg2X7eITuFjOVN9.

These have been canceled

Since this event does not happen until July 13th, we will make a decision on this in May.

Meetings

All ICAT meetings (and all meetings in the Moss/Media) will be held online.  This includes staff meetings, Senior Fellow Meetings, CENI meetings, C+I Community/Co-leads meetings, and CHCI meetings.

ICAT COVID Research Policies and Practices for Fall 2020

● Masks are required at all times while in shared use studios. Please help us protect others. Users are expected to supply their own masks and may be refused access without one.

● Users are required to wash hand with soap and water for 20 seconds or apply hand sanitizer upon entry or reentry into studio.

● Each studio will have a QR Code posted on the interior and exterior of each door. When you enter or exit, scan the QR Code and fill out the Google Form. It is not necessary to scan when stepping out for a bathroom break, phone call, or quick lunch.

● Please limit touching of equipment to that which you are using/is required for your work. If you need to find other equipment or have something relocated please ask ICAT staff.

● There will be no eating or drinking in any of the ICAT studios for the Fall20 semester.

● If you have questions or special needs please contact the facility manager.

● Not following any of the stated rules can result in up to a two week suspension of access.

● All studios and equipment there-in are subject to closure at any time. Any personal belongings of importance should be removed after each use.

ICAT Phase I

Implementation Date:
June 17, 2020 - Aug 2nd, 2020

Studio hours are limited to 8am - 5:30pm, Tuesday - Friday.

Reservation Only

ICAT Phase II

Implementation Date:
Aug 2nd, 2020

Studio hours are limited to 8am - 5:30pm, Tuesday - Friday.

Reservation Only

Please use your personal laptop to connect to computing resources (under development)

Users are required to wipe high touch areas (keyboards, VR/AR headsets, tabletops, etc) with provided disinfecting wipes when finished for the day. If none are available please contact hardebeck@vt.edu.

ICAT Phase III

Implementation Date: TBA

Studio hours are limited to 8am - 8pm, Monday- Sunday. Ad Hock spaces can be used.

Please use your personal laptop to connect to compute resources (under development)

Users are required to wipe high touch areas (keyboards, VR/AR headsets, tabletops, etc) with disinfecting wipes when they begin their work for the day. If none are available please contact hardebeck@vt.edu.

Capacities & Studio Specific Policies

Capacity is no more than 25% of fire occupancy or what the studio can support with 6’ physical distancing policy in place, whichever is lesser, at any time. Some use cases have lower capacity than others.

Cube - 18 (cyc), 40 (no cyc)

Create - 2 - For the time being, the 3D printer and laser cutter are to be operated by ICAT staff only. Please submit prints to hardebeck@vt.edu.

Sandbox - 10

Perform - 6

Experience A/B - 6 (A), 6 (B), 12 (AB)

Learn - 25, 6 (A), 6 (B)

Observe - 4

DAAS - 6

DISIS - 6

Newman 122 - 6

Media Multiuse Studios - 6 (large), 4 (small)

HEAR Lab - 3

● UV Wands are all but useless in our application, as they require long periods of exposure to be effective.

● UV Cabinets may provide a better solution but are expensive and are obstructed by complicated forms. Likely more useful for tools with relatively simple shapes.

● There is concern about extended exposure to UV damaging, hard plastics, optics, and sensors on various devices.

If a situation arises where capacity is exceeded you should contact the facility manager. If it is discovered that capacity is exceeded and was not reported all users may lose access for up to two weeks

● A supply of alcohol wipes will be available in each studio

● One hand sanitizer pump bottle will be available in each studio, if running low or empty please contact hardebeck@vt.edu.

● Studio PPE Supplies are for emergency or outlier cases only. Faculty and students should come prepared with the tools needed to do their work. If supplies are low or empty please contact hardebeck@vt.edu.

Each studio will have a QR Code posted on the interior and exterior of each door. When you enter or exit, scan the QR Code and fill out the Google Form. It is not necessary to scan when stepping out for a bathroom break, phone call, or quick lunch.

By using ICAT Facilities you agree to report potential exposure to ICAT Facilities Manager, as well as your departmental supervisor. ICAT will follow all VT and State regulations on privacy for those reporting.

● It is expected that you have maintained reasonable social distance for 2 weeks prior to use of the studio.

● You are expected to have maintained a 2 week quarantine after any travel outside of Virginia or to any known COVID-19 hotspot.

We are closing all ICAT Studios Saturday - Monday until Phase 3 to provide a weekly decontamination period of 72 hours. This provides the best chance that our studios are clean and safe at the beginning of each week.

● When transferring VR/AR headsets between user, please rest for 3 Days (Danger tag, Do Not Operate until ___)

● Fabric surfaces disinfected and left to dry, hard surfaces wiped with alcohol. This includes any controllers or accessories.

● For public or private demonstrations the use of face masks and gloves are required while operating. Headsets and accessories should be wiped with disinfecting wipes between each user.

User studies and experiments must follow all of the guidelines above, in addition to any requirements from the Virginia Tech IRB.